IWeb User Guide

Search for a Physician/Vaccinator

A search is always performed prior to adding or updating physician and vaccinator information.

To search for a physician or vaccinator, click Physicians & Vaccinators > Search/Add. The Physician/Vaccinator Maintenance page opens. Enter the search criteria and click Search. The search results display in the lower portion of the page.

To view details about a physician or vaccinator, click the arrow button in the Select column for that physician/vaccinator in the list. The Physician/Vaccinator Maintenance [Detail] page opens where, depending on your access level and permissions, you can view the information, edit the details, view associated facilities, and add additional associated facilities.

To add a physician or vaccinator to a scan sheet, click the Add to Scan Sheet button located underneath the search results list.

When searching for a physician or vaccinator, these are the criteria you can use to conduct your search:

Field	Description
Type	Select the type of person you are searching for from the drop-down list: Physician Vaccinator Physician and Vaccinator
Physician/Vaccinator Last Name	Enter the physician or vaccinator's last name (or just the first few letters of the last name). The option is automatically selected after you start typing.
Organization (IRMS) Organization (IRMS) Group Do Not Limit	Select the Organization (IRMS) or Group from the drop-down list (after which the option is automatically selected), or select Do Not Limit.
Facility Facility Group Do Not Limit	Select the Facility or Facility Group from the drop-down list (after which the option is automatically selected) or select Do Not Limit.
VFC PIN	Select a VFC PIN from the drop-down list, after which the checkbox will automatically be selected.

Add a New Physician/Vaccinator

Before adding a new physician or vaccinator, you must first conduct a search to make sure they have not already been entered. Under the list of physicians/vaccinator in the search results, click Add.

If you attempt to add a physician or vaccinator who has already been entered into the application, a message appears indicating that the physician/vaccinator already exists.

After clicking Add, the Physician/Vaccinator Maintenance [Add] page appears with some information already filled in if it was selected as search criteria, such as the type.

Enter as much information about the physician or vaccinator as possible (the required fields are in bold red text) and click Save.

The fields available on this page are as follows:

Field

Description

First Name

Enter the physician or vaccinator's first name. This field is required.

Middle Name

Enter the physician or vaccinator's middle name.

Last Name

Enter the physician or vaccinator's last name. This field is required.

Title

Select the physician or vaccinator's title from the drop-down list.

Specialty

Select a specialty from the drop-down list. If Other is selected, enter the specialty in the textbox that appears.

SSN

Enter the physician or vaccinator's social security number (U.S.).

BOMEX

Enter the physician or vaccinator's BOMEX number (Arizona).

Enter the physician or vaccinator's Doctor of Osteopathy state-assigned license number.

Medicaid PIN

Enter the physician or vaccinator's Medicaid PIN.

Medicaid Group

Enter the physician or vaccinator's group number.

Medicare PIN

Enter the physician or vaccinator's Medicare PIN.

Medicare Group

Enter the physician or vaccinator's Medicare group number

NPI

Enter the physician or vaccinator's National Provider ID.

The NPI is a 10-digit unique identification number for covered healthcare providers. Healthcare providers that bill for Medicare services require an NPI. This field displays on the HCFA 1500 report (33A).

Medical License Number

Enter the physician or vaccinator's medical license number.

Terminal Distributor's License

Enter the physician or vaccinator's terminal distributor's license number.

Group NPI

Enter the physician or vaccinator's group NPI number.

Other Provider ID

Enter any additional provider IDs, up to 30 characters in length.

This field displays on the HCFA 1500 report (33B). Wyoming users: This field is mainly used for the taxonomy ID, which is 251K00000X.

Organization (IRMS)

Select the physician or vaccinator's associated Organization (IRMS) from the drop-down list.

Facility

Select the physician or vaccinator's Facility from the drop-down list. Facility names in the list may be abbreviated names instead of full names.

Physicians/vaccinators added without a Facility are considered floaters and do not display in all drop-down menus for the Organization (IRMS).

Phone Number

Enter the physician or vaccinator's phone number.

Phone Number Extension

Enter the physician or vaccinator's phone number extension.

Fax Number

Enter the physician or vaccinator's fax number.

Enter the physician or vaccinator's email address.

District/Region

Enter the physician or vaccinator's district or region. This is a whole number and may be automatically populated, depending on the application's configuration settings.

Inactive

Select this option if the physician or vaccinator is inactive. Since records cannot be deleted, selecting this option flags the record so that it cannot be used.

Automatic Ownership Blocked

Select this option to disable the physician's ability to "own" a patient. If this option is selected, the physician's name does not display in the drop-down list on the patient demographics page.

Comments

Enter any other optional information for the physician/vaccinator. This field holds 254 characters.

Provider Tax ID

Enter the physician or vaccinator's provider tax identification number.

Provider Tax ID Type

Enter the physician or vaccinator's tax ID type.

Provider Taxonomy (Allopathic / Osteopathic / Internal Medicine)

Select the provider taxonomy from the drop-down list.

Type

Select Physician, Vaccinator, or Physician and Vaccinator from the drop-down list. This field is required.

Edit a Physician/Vaccinator

Authorized users can edit physician/vaccinator details and add an electronic signature if the Electronic Signature Pad and corresponding software has been installed.

To edit a physician or vaccinator's information, search for the physician/vaccinator and click on the arrow button in the Select column for that physician/vaccinator in the Search Results list. On the Physician/Vaccinator Maintenance [Detail] page that opens, click Edit. Make any necessary changes on the Physician/Vaccinator Maintenance [Update] page and click Save.

The fields available on the Physician/Vaccinator Maintenance [Update] page are the same as detailed in the Add a Physician/Vaccinator section.

To edit an electronic signature using the signature pad, have the authorized person sign and click one of the available buttons:

Edit - To edit the form data (date given, resignature)
Clear - To erase the signature
Done - To save and store the signature
Cancel - To abort the signature task